Christmas/New Year payment deadlines

We will need to receive your estimated time-sheets and reimbursement claims ahead of time to ensure that payments are not interrupted as a result of these public holidays.

The due dates for submitting your time-sheets and reimbursement claims will be different, depending on what dates your pay period falls on.

IF your pay period falls on 18 December to 31 December:

Payroll Clients:

  • Send us time-sheets/claims by close of business Wednesday 27 December based on your
    anticipated costs to 31 December.
  •  Employees’ wages in bank on Thursday 4 January 2018.

Reimbursement Clients:

  • Send us reimbursement claims by midday Wednesday 27 December based on your anticipated
    expenses to 31 December.
  • Reimbursement claims received by Wednesday 27 December will be in the bank on Friday 29
    December but any received on Thursday 28 December will only be in bank on Saturday 30
    December.
  • Any reimbursement claims received after Thursday 28 December may not be processed until the
    following week.

Key Points

  • Payroll payments will be processed on 3 January 2018 (in bank 4 January) but
    timesheets must arrive by Wednesday 27 December.
  •  Any timesheets received after 28 December may not be processed on time.
  •  Reimbursement payments will be processed either on 28 or 29 December 2017 (in bank 29 or 30
    December) depending on when it is received but we require the Reimbursement claims early to enable
    time for them to be paid.
  • Any reimbursement claims received after 28 December or later may not be processed on time.

If your pay period falls on 11 December to 24 December:

Payroll Clients: 

  • Send us timesheets/claims by close of business Wednesday 20 December based on your
    anticipated costs and hours to 24 December.
  • Employees’ wages in bank on Thursday 28 December

Reimbursement Clients:

  • Send us reimbursement claims by close of business Wednesday 20 December based on your anticipated expenses to 24 December.
  • Reimbursement claims received by Wednesday 19 December will be in the bank on Friday 22 December but any received on 21 December will only be in bank on Saturday 23 December.
  • Any reimbursement claims received after Thursday 21 December may not be processed until the following week.
  • Timesheets or reimbursement claims for the following period (25 December to 7 January 2018) will need to be adjusted for any difference between the actual costs and the estimated costs and need to be sent to Manawanui as usual by midday Monday 08 January 2018.

Key Points

  • Payroll payments will be processed on 27 December (in bank 28 December) but timesheets must
    arrive by Wednesday 20 December.
  • Any timesheets received after 21 December may not be processed on time.
  •  Reimbursement payments will be processed either on 21 or 22 December (in bank 22 or 23
    December) depending on when it is received but we require the Reimbursement claims early to enable
    time for them to be paid
  •  Any reimbursement claims received on 21 December or later may not be processed on time.